Board of Directors - Qualifications and Responsibilities

The Qualifications and Duties are subject to change if/when the Bylaws are amended. Changes are expected to happen in 2025 with clarification of duties.
 

ACES All Board Members - Qualifications and Duties

There shall be a minimum of four (4) and a maximum of nine (9) directors, collectively known as the Board of Directors.

Qualifications (per Bylaws):

Be of the age of majority in this state

Willing to consistently devote productive time to this project

Maintain an acceptable level of communication with the other board members (unless excused by a vote of the board).

Be a current member in good standing (for at least six months) of Alternative Community Educational Society, having completed the same membership forms that all other members must complete.

Not more than one person in a “Unit” may be a Director simultaneously.

Duties (per Bylaws):

Perform any and all duties imposed on them collectively or individually by law, by the Articles of Incorporation, or by the Bylaws;

Prescribe the duties and fix the compensation, if any, of all agents and employees of the corporation;

Supervise all agents and employees of the corporation to assure that their duties are performed properly;

Meet at such times and places as required by the Bylaws;

Register their current addresses, phone numbers, and e-mail addresses with the Secretary of the corporation, and notices of meetings mailed or e-mailed to them at such addresses shall be valid notices thereof; and

Keep in regular contact with the other board members by maintaining a functioning e-mail address that they are willing to use for intra-board communication and debate and which they are willing to check at least every three days.

Serve in office for a term of two years. The directors shall have staggered terms such that no more than half the Board members change at the end of any given term.

Other Responsibilities

Attend all Board meetings (unless otherwise excused)

Has the right to vote, if so desired, with the membership in a membership vote.

To be available for Public Relation Needs and fund raisers as their time allows for.
Represent ACES/Kitsap ACES in promoting the group with integrity so as to provide a Safe Sane & Consensual venue whether it is online or the physical location, for our members and potential members to be able to gather for educational workshops, fellowshipping, and private membership events.

Be a liaison to other Alternative Communities for the Board, Committees, and Membership, so long as there is not a conflict of interest.

Be added to the board on the Secretary of State website for Corporations

Be able to obtain and maintain a current CPR and First Aid certification card.

Should be present at all or a majority of ACES workshops and special events.

Available to work at ACES Play Parties on a rotating basis

Available to work as Door or DM at ACES Events, when needed

Available and able to work as Door or DM at ACES Events and Play Parties, as needed

Available to the members of Kitsap ACES to answer questions and to hear concerns, and bring the concerns to the Board as appropriate

Available for dispute resolution.

Have a good knowledge of the aspects of various alternative lifestyles, or able to learn on an on-going basis

To coordinate and work with website designer and PR in keeping site updated with workshops, events / functions.

Be outgoing and put themselves in the community spotlight
Be approachable by members of the community

Present themselves in a kink-friendly, professional manner which reflects well on Kitsap ACES and its members

Establish a line of communication with as many local and regional play spaces in working with workshops and presenters so that the members and the community have the ability have healthy choices. The main entity is, but not limited to,
 CSPC/FSPC
 BSCP
 Club Sapphire

along with the private facilities (but these are not a requirement as they are not licensed business) that there for the community. These may include, but are not limited to:
 Slaughter House

Finding ways to work with the various local alternative lifestyle organizations, such as:
 SBOL (Seattle Bois of Leather)
 SGOL (Seattle Girls of Leather)
 Washington Leather Sir
 Red Star Events
 Club Sapphire
 And more

Maintain moderator status of ACES Fetlife forum

Participate in responding to emails to Directors@KitsapACES.org and messages on Fetlife to both the entity and the group known as Kitsap_ACES.

Be lead moderator on a social media site for one of the social media profiles, so that no one person monopolizes the social media, including, but not limited to:
 Fetlife group “Kitsap_ACES”
 Fetlife member “Kitsap_ACES”
 Facebook
 Twitter

Chairperson/Pres - Duties, Goals, and Responsibilities

Duties (pursuant to Bylaws)

The Chairperson/President shall, subject to the control of the Board of Directors,
Supervise and control the affairs of the corporation and the activities of the officers.

Perform all duties incident to his or her office and such other duties as may be required by law, by the Articles of Incorporation, or by the Bylaws, or which may be prescribed from time to time by the Board of Directors.

Preside at all meetings of the Board of Directors and, if this corporation has members, at all meetings of the members.

Execute such deeds, mortgages, bonds, contracts, checks, or other instruments in the name of the corporation which may from time to time be authorized by the Board of Directors, except as otherwise expressly provided by law, by the Articles of Incorporation, or by the Bylaws.

Other Responsibilities

Maintain membership in ACES in good standing while in office.

Coordinate Board meetings, Committee meetings, and Membership meetings.

Preside over Board meetings and Membership meetings, using a loose version of Roberts Rules of Order with the minority opinion offered after votes.

Be available to mediate in conflicts whether in a committee or involving a member with the Mission Statement to always be the end goal of conflict resolution.

Work with committees and keep them on task with the projects at hand with the goals of the mission statement always in the forefront.

Be lead moderator on either the Fetlife group “Kitsap_ACES” OR "Alternative Community Educational Society." (Co-Chair or appointed Board member, with board approval, to moderate the other.) This is so that no one person “owns” these groups and that they always be maintained in the best interest and benefit of the membership.

Co-Chairperson/VP - Duties, Goals, and Responsibilities

Duties (pursuant to Bylaws)

None defined specifically in Bylaws

Other Responsibilities

Assist Chair Person in organizing and conducting the business of the board

Run Board Meeting when Chair is unavailable

Secondary signor on bank account with Treasurer

In charge of Volunteers, communicating with Volunteer Coordinator

Volunteer Coordinator if there if not assigned to a member

Assist each Board member as needed.

Communicate and delegate responsibilities for the other members of the board while assisting each Board member in keeping on task with projects delegated to them.

Co-Chair holder is to be available and help Treasurer with purchasing supplies as they will be second signature on account.

Be lead moderator on either the Fetlife group “Kitsap_ACES” OR "Alternative Community Educational Society." (Chair to moderate the other.) This is so that no one person “owns” these groups and that they always be maintained in the best interest and benefit of the membership.

Secretary - Duties, Goals, and Responsibilities

Duties (Pursuant to Bylaws)

Certify and keep a copy of the Bylaws as amended to date.

Maintain a book of Minutes of all Board of Director meetings, all Director Committee meetings, and all Member meetings, to include:

• Time and date of the meeting

• Whether a regular or special meeting

• How the meeting was called

• How notice of the meeting was given

• The names of those present or represented at the meeting

• The proceedings of the meeting

See that all notices are duly given in accordance with the provisions of the Bylaws or as required by law.

Supervise records of the membership and hold the records in the strictest confidence, in accordance with board policies.

Exhibit at all reasonable times to any director of the corporation, on request therefore, the Bylaws and the minutes of the proceedings of the directors of the corporation.
In general, perform all duties incident to the office of Secretary and such other duties as may be required by law, by the Articles of Incorporation, or by the Bylaws, or which may be assigned to them from time to time by the Board of Directors.

Treasurer - Duties, Goals, and Responsibilities

Duties (Pursuant to Bylaws)

Have charge and custody of, and be responsible for, all funds and securities of the corporation, and deposit all such funds in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the Board of Directors.

Receive, and give receipt for, monies due and payable to the corporation from any source whatsoever.

Disburse, or cause to be disbursed, the funds of the corporation as may be directed by the Board of Directors, taking proper vouchers for such disbursements, and excepting cases where by corporate policy another board member must disburse the funds.

Keep and maintain adequate and correct accounts of the corporation's properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses.

Exhibit at all reasonable times the books of account and financial records to any director of the corporation, or to his or her agent or attorney, on request therefore.

Render to the Chairperson/President and directors, whenever requested, an account of any or all of their transactions as Treasurer and of the financial condition of the corporation.

Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports.

In general, perform all duties incident to the office of Treasurer and such other duties as may be required by law, by the Articles of Incorporation of the corporation, or by these Bylaws, or which may be assigned to him or her from time to time by the Board of Directors.

The Treasurer, or Board of Directors, may employ an agent or agency to perform duties to assist the Treasurer in their duties pursuant to the law, the Articles of Incorporation of the corporation, or the Bylaws.

Other Responsibilities

Balance and maintain accounts payable

Balance accounts receivable

Work with accountant to keep books updated and prepared in case of any needs or requests for evaluation of said books

Make timely deposits of monies received

Facilities - Duties, Goals, and Responsibilities

Duties (pursuant to Bylaws)

None defined specifically in Bylaws

Other Responsibilities

Responsible for overseeing and coordinating maintenance of Kitsap ACES facilities and equipment.

Responsible for overseeing and coordinating cleaning of Kitsap ACES facilities.

Responsible for creating and maintaining a comprehensive schedule of major cleaning and maintenance activities, such as:
 Carpet cleaning
 Upholstery cleaning
 Cleaning Refrigerator
 Moping floors
 Touchup paint

Execute or manage repairs, with the approval of board.

Prepare cost plans for maintenance, for board's approval.

Organize volunteer events that benefit Kitsap ACES by expanding the capabilities of our facility, beautifying the facility and increase its functionality.

Public Relations - Duties, Goals, and Responsibilities

Duties (pursuant to Bylaws)

None defined specifically in Bylaws

Other Responsibilities

Ability to communicate well both verbally and in writing.

To be able to recruit/acquire demonstrators and/or materials for educational workshops, fellowship events, and/or private membership events.

To stay updated on the most effective methods of advertising/promoting for Kitsap ACES on various social media.

Update the Google calendar which is accessible to all members and those who view the Kitsap ACES website.

Coordinate events, such as:
 Appreciation events
 Tastings
 Vendor Fairs
 Holiday special events
 Workshops

Maintain and manage the space use calendar for Kitsap ACES

Responsible for overseeing and coordinating activities with an Event Coordinator and Social Media Coordinator